Receiving and Identification of Materials Procedure

The Receiving and Identification of Materials Procedure covers checking incoming deliveries against purchase information, recording receipt and identifying materials and lots. It then directs materials through receiving inspection and inventory control before use in manufacturing.

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Editable Microsoft Word procedure supplied as a digital download. Adapt responsibilities and workflows to your organization before approval and implementation.

Incoming material receipt and lot identification

The receiving instructions require verification of the incoming delivery against purchasing information, identification of the material and its lot, and a recorded handoff to inspection or controlled storage. The Shipper/Receiver records receipt in the inventory system. This makes it possible to distinguish received, inspected and accepted material before use, while retaining the information needed to trace a component or material back to its supplier delivery.

Related material controls

The Purchase Order Procedure defines the purchasing information used at receipt. Continue with the Lot Inspection Procedure for lot acceptance activities, or the Nonconforming Material Procedure when material does not meet specified requirements.

For initial component checks against drawings and recorded acceptance results, see the separately sold First Article Inspection Procedure. Use it alongside routine receiving controls when first-article review is needed.

Using an eQMS? These editable Microsoft Office files can be imported into any electronic quality management system (eQMS) that manages Word and Excel documents, or used in a paper-based system. Adapt the approval, signature and record steps to your system’s workflow, and validate the eQMS software under your own QMS. See how to use A.P. Lyon procedures in an eQMS.

Practical guide

Read Receiving Inspection, First Article Inspection and Lot Acceptance for workflow guidance, a checklist and common mistakes.